These Practices and Principles were developed by the Board of Directors to:
(1) Achieve the most accurate player placement; (2) Provide the players and parents of BYH transparency in the process; (3) Provide guidance to tryout evaluators in order to create a more consistent process, and (4) Provide a known set of standards upon which players are measured to assure the highest possible degree of fairness and objectivity in the process.
Tryout coordinators, evaluators, and coaches at all levels put in a tremendous amount of time and personal commitment to adhere to a process created by the organization’s Board of Directors. The Board recognizes that tryouts often cause a great deal of anxiety among players and parents. It is the hope of the Board to allay some of this anxiety by improving transparency and clarifying how the process works.
Every year, during the tryout process and the resultant team placements, situations arise where the Director of Tryouts and, in certain circumstances, the Board, needs to make specific tryout process and placement decisions. The Board is ultimately responsible for the tryout process and resultant team placements. The Board, working with the Director of Tryouts, may in all cases act and make decisions that it deems, in its sole discretion, to be in the best interests of the Beverly Youth Hockey Organization and its players.
Any BYH player or parent who has further questions should feel free to contact the Director of Tryouts. While tryouts are ongoing, parents should refrain from speaking about the tryouts to any other member of the evaluation process: coaches, evaluators or coordinators. This will help ensure that the process is run in the most objective manner possible.
Schedule of Evaluation and Placement:
Coordinator and Evaluation Committee Guidelines
Guidelines for player rankings, team creation and coach selection
After the completion of the on-ice tryout, the Evaluation Committee will meet to determine final player rankings. These final player rankings are based on a roughly equal weighting of a player’s most recent coaches evaluation and of the tryout performance. The Evaluation Committee will review all coaching evaluation and tryout data and rank players all 1 through X. That ranking will be provided to the Director of Tryouts. The Director of Tryouts will check for any instances where the Committee’s ranking of a player, relative to other players from that player’s most recent team, deviates substantially from the coaches’ rankings of those same players. Although there will clearly be some changes in the relative positions of players from the current season, this step will serve as a “check” for any serious anomalies that may indicate the need for review. Where significant discrepancies appear, the Director of Tryouts will take the matter up with the Coordinator and Evaluators to make sure the ranking is appropriate.
Evaluation and Placement Criteria Positions:
Players at the Midget level and older shall try out, and be ranked, by position (i.e. forward or defense). Younger age level players shall be placed based on overall ability and not specific position as all players at these ages benefit from playing multiple positions to gain an evolving understanding of the game. Player Placement: During the team selection process, each player’s skill rankings, as well as the current season’s coach’s evaluation described above, are discussed and given roughly equal weighting to determine player ranking. Each Evaluator will vote for each player’s ranking. The players will be placed into three categories: (i) unanimous votes from all Evaluators for a specific rank, (ii) 1 vote to anything less than unanimous, and (iii) no votes for a given rank. Each Evaluator will then work with this list to narrow down players to fill the remaining rankings. Each remaining player must be given a unanimous vote. This process holds true for the entire ranking process.
Goalies – In addition to participating in the scrimmages attended by all BYH skaters, goalies will be asked to participate in a special ice session for goalies only. There, they will be evaluated by one or more goalie evaluators, and ranked by the goalie evaluator 1-X for each level. After the general scrimmages, the goalies will be ranked 1-X by the Evaluation Committee based on their performances in the scrimmages. These two rankings, one by the goalie evaluator and one by the Committee, shall be given roughly equal weighting. Using this formula, the Evaluation Committee will make final team placements—consulting the goalie evaluator when the Tryout Coordinator deems appropriate. Because commitment is a particularly important factor at the goalie level, prior year’s coaches’ evaluations will also be considered in all instances. Where the number of goalies exceeds the number of teams, the Director of Tryouts will discuss the situation with goalies’ parents to discuss the best outcomes. In such situations, an effort will be made to allow similarly skilled goalies to choose between splitting time on a higher team, or going to a lower team where he or she would be the only goalie. Other than in very rare circumstances where there is a benefit to the Program, BYH does not allow teams with more than one goalie from having the “off” goalie skate “out” with the team in games.
Post-Tryout Policy – After tryouts have occurred, players wishing to join BYH will be accommodated to the extent possible. The Director of Tryouts will consider roster additions to the team determined appropriate given a player’s skills and only if the existing roster size permits an addition. In some instances, this may mean that BYH will be unable to accommodate a player after tryouts. It is possible that such a late registrant could be accommodated as an alternate (for a team designated by the Board), in which case he or she would be allowed to practice with his or her designated team and play games should the need arise for an additional player. All such post-tryout accommodations for late registrants will be done first with the best interests of the players and the coaches of the set teams and then with the individual late registrant in mind.
BYH Tuition Policy – BYH policy is that, absent extraordinary circumstances, all tuition payments are non–refundable as the payment, when made, is a commitment to accept a roster spot on a team. As a not for profit organization, BYH Board of Directors needs that commitment to finalize rosters for the 200+ players across the program that do play with BYH. Without firm commitments from all of our players, it is impossible to finalize the number players and teams, budget and procure ice time, commit to league fees, plan for appropriate clinics, recruit the appropriate number of coaches, set the initial schedule for September and October and generally manage the Program for the benefit of the participating players.
A Note to Parents: